Wrap Around Care - Out of School Club

Welcome to The Hive, William Law's Out of School Club

The club runs daily, during term time, from 7.45am - 8.40am and then after school from 3.15pm - 6.00pm.

Costs for 2025/2026

Breakfast Club	£5.30 per child
After School Club	£10.25 per child

Menus are sent out via Arbor.

The Hive Breakfast and After School Club – Booking and Payment Information

At the beginning of each month, sessions for The Hive Breakfast Club and/or The Hive After School Club (depending on which your child attends) will be booked via Arbor. Each booking automatically generates an invoice for the session. As soon as a session is booked, an invoice is raised, and parents can view, download, or print invoices by accessing their child’s profile in Arbor (please refer to the FAQ pages for guidance).

Booking and Payment Schedule

Bookings for September will be made in July and must be paid by 20th August.
Subsequent bookings will follow the same pattern: for example, September bookings for October sessions, and so forth.
Fees must be paid in full by the 20th of each month, in advance of the following month’s sessions (e.g., payment by 20th August for September sessions), regardless of whether school is open.

Important Payment Policy
Invoices for the next month will not be raised until the previous month’s fees have been paid in full. For example, if October’s fees are not paid by 20th September, bookings for November will not be made, and your child will be unable to attend in November. Persistent late payments may result in your child’s place at the club being withdrawn.

Reminders and Account Status

A reminder email will be sent around the 18th of each month.
An automated email will follow around the 21st if payment has not been received.
Account status indicators:
- Red – Outstanding balance
- Green – Account in credit
- Grey – Account clear

Payments should be made via Arbor

Payment and Booking Information for The Hive

If you pay using Childcare Vouchers, please ensure your child’s surname is included in the payment reference.
If you pay via Universal Credits (Tax-Free Childcare), please provide the school with your TFC reference number so we can correctly match your payment. There is no change to the way these payments are processed. Once the school receives confirmation from our Trust that payment has been made, your account will be credited accordingly.

Emergency Session Bookings

If you require an emergency session, please email osc@williamlaw.pdet.org.uk. The school will book the session on your behalf, and an invoice will be raised which must be paid before the session takes place.

For Breakfast Club emergency sessions, please phone the Club Manager from 7:30am on the number below to check availability. Please do not arrive without confirmation, as we may not have space to accommodate your child.

Annual Application Process

Each year, around May/June, current attendees at The Hive will receive an application form to request a place for the following academic year. Confirmation of places will be sent before the end of the summer term.

New Reception intake families will receive an application form in their admissions pack.

Contact Information

Email: osc@williamlaw.pdet.org.uk (available 8:00am – 4:00pm)
Club Manager Phone: 07522 987068 (available 7.30am to 8.00am and 4.00pm to 6.00pm)
- Breakfast Club: 7:40am – 8:00am (Monday to Friday)
- After School Club: 3:45pm – 6:00pm (Monday to Friday)

Permanent Application Form - 2025

Contact form for Permanent Application 2025

Contract for Permanent Application 2025

Emergency Request - 2025 Application

Frequently Asked Questions

1. Can I sign up for my child to attend at The Hive myself via the Arbor app or Arbor portal?

Not currently. School will book the sessions requested which in turn will raise an invoice for payment. Please note that each session booked raises a new invoice.

2. I need proof of payment for Universal Credits. How can I get this from Arbor?

Please email osc@williamlaw.pdet.org.uk and ask for a letter and statement for Universal Credits. A list of the invoices that have been raised and the total amount of these, will be provided. You will not automatically receive one every month, you must request it.

3. Can my child attend The Hive, Out of School Club for part of their booked session

Breakfast club operates from 7.45am - 8.40am and after school club from 3.15pm - 6.00pm. You can bring/collect your child at any point during these times (not before), however you will be charged for the full session. Collection must be made by 6.00pm, otherwise a fine of £1 per minute you are late will be charged as per our policy.

4. How do I book an emergency session for my child?

If you wish to book an emergency session and your child hasn't attended before, please complete the emergency application form and send it to osc@williamlaw.pdet.org.uk and school will book you a place. If you are not able to get the paperwork back before the session is needed, you will be asked to provide a password which should be used on collection of your child.

If your child has attended at The Hive before then please email osc@williamlaw.pdet.org.uk with your requirements. Payments for emergency sessions should be made before the session is taken.

5. Can I start my child mid-way through the year?

Yes. Please contact The Hive Administrator via osc@williamlaw.pdet.org.uk who will be able to advise if there is space to accommodate your request. If there is, you will need to complete the necessary paperwork and return them to school along with making payment for the fees for the sessions requested, in advance of your child commencing at The Hive.

6. My child is due to start at The Hive, however I have not been given the gate code?

Please contact osc@williamlaw.pdet.org.uk to request this. Due to safeguarding, this code should not be given to anyone other than the person who is dropping off/collecting your child. Please do not give the code to your child, an adult should be bringing them to the door of The Hive every day.

7. Why do I have to pay a month in advance for my child's sessions?

This is so we can identify how many spaces we have month on month and allows us to plan the necessary resources and food and ensure that staff are paid.

Payments can be made weekly as long as the total cost of the invoice is paid in full by the 20th of the month (this date must be adhered to whether or not the school is open).

8. Why am I chased regularly about not paying my invoice?

Contracts are signed by parent/carers at the beginning of each academic year to confirm that you will adhere to the Club's policies including making payment in full by the 20th of the month. Late payments impact on the administration of the registers and invoices for the following month as well as hindering the ordering for resources and food for the children for the next month in a timely fashion.

A reminder is sent out approximately two days before the invoice is due to be paid and an automated email is sent out around the 21st of the month to those whose payment has not been received by the school via Arbor or direct into the Trust's bank account i.e. National Savings or Childcare Voucher payment.

9. My child attends an after school activity club in school, can they go to The Hive when this finishes?

Yes. Parents should email osc@williamlaw.pdet.org.uk to advise them that this is the case and the child will be collected from their after school activity and taken over to The Hive.

10. My child is attending another club on a day that they would normally come to The Hive, can I cancel their sessions on that day whilst they are doing this other activity?

You can request a cancellation of this nature by emailing osc@williamlaw.pdet.org.uk to advise. The sessions/invoices will be cancelled and you will receive confirmation that this has been done. When/if you need that space again once the other activity has finished, please email osc@williamlaw.pdet.org.uk to request a space again. Please note however that we cannot guarantee that there will be any spaces to accommodate your request.

11. My children want to attend the School Association disco, can they bring in a change of clothes and get changed in school (KS1) or at The Hive (KS2)?

Yes this is possible. If you are going to collect your child directly from the school disco, please email osc@williamlaw.pdet.org.uk to let them know so that they are aware that they don't have to collect your child and take them back to The Hive.

12. My child is going on a school residential, do I have to pay for these days?

No. Since 2020, no charges have been made for those children attending a residential on the days when they would normally attend at The Hive. Therefore if you child is going on a residential but requires breakfast club on the first day or after school on the last day, please email osc@williamlaw.pdet.org.uk to request this.

13. My child is in Year 6 and I pay all my fees by Childcare vouchers. If my account is in credit, how do I claim this back at the end of the school year?

Unfortunately, due to the tax implications, school is not able to refund you directly for any overpayment made by Childcare Vouchers. To ensure that you are not in credit at the end of the academic year, we suggest that you reduce your amount of payments to your childcare company as the year comes to a close.

14. My child is starting school in September, can I put their name on the application form for my child that already attends at The Hive?

Yes, you can put all your children down on the same form, however we will not look at the Reception child's application until the deadline for receipt of the Reception cohort forms.

15. Who can I contact if I am not happy with something relating to The Hive?

In the first instance, please email osc@williamlaw.pdet.org.uk. Your concern will be forwarded to the Club Manager or the person from the Senior Leadership Team who is responsible for The Hive, to action/or respond. Please do not email the Headteacher directly. Please allow 48 hours for a response to be provided.

If you have any questions that have not been answered here, please email osc@williamlaw.pdet.org.uk

16. My child is not attending at The Hive for a session after school, what should I do?

Please ensure that you email osc@williamlaw.pdet.org.uk before the date that this is due to happen to advise that your child will not be attending a session so they can be removed from the registers and not searched for, for not turning up.

Arbor - Viewing and Downloading Invoices

Arbor Receipts